Products, photos and stock

The Products tab in the Shop holds your whole catalog: each product with its photo, category, sizes, stock, units sold this month and price.

Where: menu → Shop → Products

Creating a product

1. Tap New product.
2. Enter the name, the price (and currency), the cost (only people who can edit the shop see it: it's used for the margin), the code (SKU) and the category.
3. If it has no sizes, enter the starting stock and the level at which you want a low-stock alert.
4. If it has sizes, add them in Sizes: there are ready-made sets (gi A0–A4, T-shirt XS–XXL, kids M000–M4). Each size has its own stock, its minimum and, if needed, its own price and cost.
5. Leave Sold in the online shop checked if you want it to appear in the online shop.
6. Save. Then, when you edit it, you add the photos.

Photos

Open the product (by tapping its name in the list) and in Photos tap + Add photo. Up to 6 per product; they're shrunk automatically before uploading. The first one is used on the counter card and in the online shop; use Make first to choose which one.

So it looks good everywhere:

• Landscape 4:3, e.g. 1200 × 900 px. That's the shape of the card in the online shop.
• The product centered, with some space around it: on the counter the photo is cropped square and the edges are lost.
• A plain background, with nothing behind it.
• JPG, PNG or WebP up to 15 MB. If it's heavier, retake it at a lower quality.

In the online shop, a product with no photo shows your academy's logo.

Stock and filters

• You type stock directly in the list (what you counted) and it saves automatically. With sizes, you count size by size.
• When a product or size hits its minimum, it's flagged in the list and whoever runs the shop gets a WhatsApp message.
• Filter by text or SKU, by category, and by stock: To restock or Out of stock. With Show deactivated, the ones you no longer sell appear.
• To deactivate several, check them and tap Deactivate. They're not deleted: sales still show what was sold.

Exporting and importing the spreadsheet

Export downloads the list (what you're currently viewing) as a CSV spreadsheet for Excel. Import loads a spreadsheet: if the product already exists (by SKU, or by name if it has no SKU) it's updated with what's in the row; if not, it's created. Before saving, it shows you how many products are new, how many will be updated and which rows can't be imported.

The columns are: Name (required), SKU, Category, Price, Currency, Cost, Stock, Alert at, Sizes (A1=2; A2=3), Description and Active (Yes/No). The easiest way: export, edit the spreadsheet and import it back.